More than 10.5 million records data is lost or stolen every day.
Many violations were unintentional and a result of supervision or lack of training. This violation proved to be very problematic for doctors because HIPAA legislation protects patient information.
Then there is a more common way to reveal patient information by accident. Posting photos from work to social media, for example, may violate HIPAA.
If an employee inadvertently displays patient information, it could mean serious problems for the practice.
The annual HIPAA compliance training helps to protect this practice. It also helps employees avoid some obvious and less obvious mistakes.
Discover why HIPPA compliance training is so important every year.
New Employees May Have Been Missed HIPAA Compliance Training
Many new employees occur during the growth period to help address these shortcomings. That means things may be busy in the office. It’s easy to skip steps in installing new employees under those conditions.
If HIPAA compliance training only occurs during onboarding, new employees are never trained. It can be a disaster if they unknowingly break the patient’s confidentiality.
It should also be noted that inadequate training is one of the five primary reasons new employees jump ship in the first six months.
Annual compliance training for all employees means that, sooner or later, everyone gets speed.
Changing the EMR Software
The American Recovery and Reinvestment Act of 2009 mandates that practices that serve Medicare and Medicaid patients begin to apply electronic medical records.
Let’s say you have used EMR software that you do not like and decided to switch to Raintree. No matter how sophisticated, no software can automate every nuance of HIPAA rules. Equally important, it takes time for software developers to pursue changes to regulatory interpretations.
Compliance training allows employees to make good decisions about data handling in the system. It also allows them to manually adjust the nuances of non-programmed software to automate.
Avoiding Data Violation
There is an entire HIPAA section devoted to measuring data security.
Moreover, the Health Service and Humanitarian Service takes the violations seriously. One company paid HHS $ 5.5 million after a series of data breaches.
Some security occurs at the network and system level. The rest takes place on an individual level.
For example, employees may need to bring in devices that contain sensitive information off-site. Notebook computers, tablets, and flash drives often contain such information. If the device lacks encryption or is left unattended, this is a brief step for data breach.
HIPAA compliance training periodically ensures that employees are up to the proper handling of portable devices.
Annual HIPAA compliance training is a simple way to avoid many expensive problems.
This positions the employee to better handle the EMR system as guidance on regulation develops. This reduces the likelihood of accidental data breaches by encouraging home-based best practices. It also serves as an unsafe practice if the onboarding process is incomplete.
If employee training suffers from billing wetting too much time, check out our article about the benefits of outsourcing your bills.